Monday, November 21, 2016

Thanksgiving Safety Tips

Discovering dangerous and hazardous situations are commonplace to the staff at TPA.  As we develop technical documentation for operator/owner's manuals we identify potential hazardous situations that could occur when operating electrical appliances and cooking equipment.  With Thanksgiving just a few days away, we would like to share some safety insights for a safe and happy Thanksgiving.

Most people do not realize that every year at Thanksgiving, there are four times more cooking fires than any other time of the year.  Also, in home related fires, cooking equipment is involved in almost half of all reported incidences. 

If you manage to escape the wrath-of-the-bird by avoiding the fire hazards, you are still vulnerable to food poisoning.  Tom Turkey may still have his vengeance via food poisoning as an average of 400,000 Americans suffer from food poisoning each year caused by mishandled food. 

With all the potential hazards associated with Thanksgiving, the staff at TPA and Tom Turkey would like to help you to stay safe by sharing a few safety tips for the holiday.

 Keep fire extinguishers close by and ready.


Make sure all smoke alarms are working.

Keep all knives away from the reach of children.


Always wash your hands before and after handling raw food.


Wash all fruits and vegetables before prepping.


Make sure the turkey stays at 40°F or below until ready to cook.


Stay in kitchen when cooking, do not leave the stove or oven unattended.


Keep children away from stove and oven.


Use timers and routinely check all dishes that are cooking.    




Cook Tom until he reaches a temperature between 165°F to 180°F before serving.

We hope these tips will keep you and your family safe this Thanksgiving. Here's wishing you a Happy Thanksgiving from all of us at TPA.

And now for a lighthearted message from Tom your Turkey Ambassador...

#thanksgiving safety tips

Thursday, November 17, 2016

Workplace Safety — Preparing for an OSHA Safety Inspection



— How do you prepare for an OSHA inspection? —

Our job, here at TPA, is to mainly help you protect your customers against unwanted injuries as they use your products. We help you protect customers by way of creating concise and effective user documentation. However in regards to the work force side of your business, we came across an article we wanted to share that may help prevent injuries to your workers on the shop floor.

Disclaimer: TPA does not have any affiliation with the company who wrote this article nor did we have any input into the article. This article is simply being presented to our clients as part of a workplace safety awareness campaign.




What's in the article?


  • INTRODUCTION
  • REASONS YOU MAY BE INSPECTED
  • AN INSPECTOR ARRIVES. NOW WHAT?
  • PHASES OF INSPECTION
  • UPON INSPECTION COMPLETION
  • STEPS TO PREPARE FOR AN INSPECTION
  • CONCLUSION
  • ADDITIONAL RESOURCES
An OSHA Safety Inspection

We’re not surprised if the thought of one [safety inspection] may be unsettling for you. After all, someone searching around your business for things that you’re doing wrong so that they can potentially cite you isn’t exactly a pleasant thought. On top of that, OSHA inspections are almost always unexpected, giving you no time to prepare. These factors are why writing this guide was important to us. By understanding the process of a safety inspection as well as measures that you can take to always remain prepared in the event that an inspection happens, our goal is to make you feel a little more at ease with the idea of an OSHA safety inspection.

This guide will cover reasons why OSHA may choose to inspect you, what to expect in all phases of an OSHA inspection, what happens during an inspection follow up and, most importantly, the proactive steps that you can take in order to be prepared for an inspection.
Reasons You May Be Inspected

THE BAD NEWS: In most cases (besides planned inspections, which we will speak to), there is no way to assure that you absolutely 100% will or will not be inspected.

THE GOOD NEWS
: This doesn’t mean that it’s completely random. In order for an inspector to be able to walk into a business, they must have a probable cause that warrants an inspection. There is a hierarchy for probable cause, meaning that certain items make it more likely that you will be inspected than others.





I hope this information helps protect your staff from personal injuries due to workplace accidents.

Steve Nichol, President and CEO    Technical Publication Associates, Inc.


#safety inspection

Thursday, October 6, 2016

How Effective Are Your Product Illustrations in Conveying a Message of Safe Operation?

These photos show an area of this product that should not be touched.  In the black and white photo, you cannot clearly see the directional arrow or the "X" indicating the danger area?  You can see the red "X" and the red arrow in the color photo to the right, but that doesn't help when the Operator Manual is printed in black and white.  Furthermore, from our viewpoint, you should never show someone physically touching the prohibited area.

bad product photobad product photo

Make sure the illustrations you use in your Operator Manual are clearly defined, whether printed in black and white or in color, as shown in the following illustrations.  As stated above you should not show the action being described, such as "do not touch" the hot surface.  Even though the international "Do Not" symbol is shown, it is possible that not everyone will understand.  For legal purposes, it is better to show the operator's hand at a safe distance along with the "Do Not" message and symbol.
good black and white product illustrationgood color product illustration

Initially you may save money using the photos supplied by the exporter, but these photos do not provide a clear understanding of the prohibited action.  Using quality illustrations, however, will make a clear statement of the prohibited action. 


Ultimately you need to compare the cost savings of using photos with an unclear meaning to that of your attorney defending you in a personal injury lawsuit.  Our recommendation is to invest in the one-time cost of creating a clear and concise Operator Manual and not multiple times defending ongoing lawsuits over the lifespan of the product.

#productillustration

Tuesday, September 13, 2016

Reducing documentation costs

Most operator's instruction sheets for products can reduce costs by reducing the amount of text needed for the instructions. The more visual instructions can be, with less text, means less text needing to be translated for other languages. This is just another small way to help reduce production costs. When was the last time you have evaluated your product's instruction sheet?

security device illustration

Unique Patents

You can patent just about anything that is unique. Here is a picture frame patent drawing from our archives showing a person with great contorsional skills. We are not taking a political side, but this does kind of reminds us of the political climate taking place today among all politicians. Why can't our leaders just be Americans striving for what's best for the country? We hope this makes you smile and that you will not take offense.
illustration of filed patent

#patentillustration

Friday, September 9, 2016

Help Make America

We came across the “I Make America” movement today and wanted to share it. The one thing TPA believes that has made and continues to make America great is her people. Each of us is one part of the “I” that make America what it is today. 

I Make America

#imakeamerica

Tuesday, May 12, 2015

Branding – Don’t let it be bi-polar

All companies in today’s business atmosphere need to be aware of the importance of branding.  Branding is a "clear identity" that conveys your promise to your customer.  Branding says, "This is what you can expect from my product or service".  Your brand identity should set you apart from your competitor in a positive manner.  Branding affects any business, but we are focusing on equipment manufacturers and products, primarily smaller manufacturers that cannot afford an entire department to maintain their branding strategies.

Are There Different Rules for Branding?
We all have different likes and dislikes, and the branding strategies will vary accordingly.  There are a lot of “do this” and “don’t do that” rules.  These rules range from where and how you advertise, the shape and color of your product, the design and content of your consumer documentation, the consistent look and usability of your website, and the list goes on.  What’s most important is that the brand has a consistent verbal and visual definition.  Consistency is essential to building the perceived value of your product.  Unfortunately, all too often, we see companies suffering from what we are calling bi-polar branding.

What is bi-polar branding? It’s the pitfall of having a branding image and message which is not consistently displayed throughout a company’s marketing materials.  This inconsistency is most likely due to the myth that a company's success is in the corporate mission statement, the logo design, the corporate colors, and having a unique business card.  The reality is that the brand identity is the message and theme you represent in the product, as well as in the brochures, ads, websites, and last but not least, the owner’s manuals that are used to sell and support this product.

We feel the number one rule for branding is a consistent look across all the platforms of consumer marketing.

Why Should I Be Concerned About Brand Identity?
Branding is the key for consumer recognition of your products.  You want a consumer to have a preconceived expectation as to the quality, consistency, and value of your products.  Here’s a true story for an example.  Someone says, "Think of a carbonated beverage in a red can with the name of the product in white lettering."  Most of us will instantly recognize the product even without the name being given.  That’s the power of branding.  That's the power you want to achieve.  Now let’s say you walk past a display of green carbonated beverage cans, but you notice that same familiar white lettering style with the product’s name on the can.  Something must be wrong.  Someone definitely did not follow the book for this product's branding requirements.  In this case the answer is the company is expanding its brand identity.  It’s a new product line containing healthier sweeteners in a green can.  It’s still the same company we have learned to trust, but it’s not what we have come to consistently recognize. 

The second rule to your success is having the consumer recognize and trust your brand because you followed the first rule.

Let's use the automotive industry for another example.  You watch the TV ads, go to the website, visit the dealership, see the banners, and look at the brochures.  All of these are tools being used to clearly and consistently define the consumer's opinion of the car.  It's the style, look of quality, the colors, the characters, and the message that all work together to reinforce your brand.  The brand also needs to apply to the owner’s manual and other technical documentation which should reflect the same theme and message of quality. 

Why Should I Care If I Have A Recognizable Brand?
How many of us have purchased lawn and garden equipment or a “some assembly required” product with user instructions that either looked severely inadequate or worse, a 10th generation photocopy you can't read.  Suddenly the perceived quality of this product falls into question.  If your consumer documentation is filled with poor illustrations, misspelled words, missing or hard to understand information, etc., then your customers will naturally question your product's quality.

Also, maybe you have shopped for a product where the printed brochure has a certain look, the website looks totally different, and their TV ad has yet another look.  In fact, we wouldn’t even call that bi-polar.  That’s more like multiple personality branding which really confuses a brand message.  Seth Godin would call that a “Meatball Sundae”, after his book with the same name.  Again, inconsistency can crush a company’s branding efforts.  With so many product choices available to the consumer, this is a pitfall you can't afford.  There are many small manufacturers with products that are very useful, of high-quality and affordable, but their bi-polar or multiple personality branding theme gives their potential customers the perception of a low-quality, and poorly manufactured product regardless of the cost.

How Can I Establish My One Unique Brand?
Technical Publication Associates (TPA) has been helping companies in many different industries to establish and maintain their brand identity by creating and managing their owner manuals, marketing materials, and basic websites.  Keeping your brand consistent throughout all your consumer sales and user documentation requires a focused effort.  We understand how small companies can dilute their brand because they have used one provider to produce their manuals, another for their marketing materials, and a third for their website.  So a typical manufacturer may do the manuals in-house, hire a small firm for marketing materials, then see John Doe for their website.  With three groups in the mix, you wind up with a discombobulated look and feel to your brand. 

If you’re going to use several different sources for creating your brand, then we would recommend starting with one firm for the most important piece of the brand identity (possibly your website).  Once the website is established, then create the marketing materials using the website as a foundation.  Then use both website and marketing materials to develop any consumer documentation.  With multiple groups, it's essential they all communicate with each other.  All the groups must align themselves with YOUR goal to develop a solid, consistent brand image.  Let’s say it again; the key to any good brand is consistency.

What If I Don't Know Where to Start?
Using a single source, such as TPA, for creating and maintaining your brand, allows you to focus on finding potential consumers and maintaining a high-quality product.  We focus on providing you with consistent branding materials and you focus on business.

If you are a company that is suffering from this branding disorder, then it’s time to stop and identify what clearly defines your message and your brand.  Once you have identified a brand identity source, use it as a starting point to change the other areas that don’t match.  Maybe your owner’s manual has the look and feel that represents your product's high-quality, if that’s the case, then have us create new brochures to reflect that same image and then we can move to your web page to do the same so everything works together and is well balanced.

If you’re a new start-up company, then it’s critical that you think through what you want your brand to convey.  If you don't use our services, you may want to hire a marketing advisor to help develop your brand.  Once you have a theme for your brand established, you need to ensure that everything that follows stays true to the theme of your brand.

The Payoff!
Creating a consistent brand will pay dividends in consumer awareness of your product and in increased sales.  A clearly defined brand gives consumers confidence in your product and assurance in you, the manufacturer.  As for the branding itself, it doesn’t even have to be that fancy, it just has to be consistent.

#branding


Friday, April 17, 2015

— Lockout Tagout (LOTO) Program —

These days many large consumer products, and virtually all industrial, agricultural, or construction machinery has the potential of causing serious injury during a repair or maintenance procedure. A lockout tagout procedure should be used on anything from lawnmowers to cultivating equipment to large off-highway machines whenever the potential for injury exists if the equipment is inadvertently started.
illustration of lockout tag
If you are a manufacturer of equipment, you should at least alert operators, repair people, and other personnel, who may be in a potentially harmful position, of the danger should someone unknowingly start the equipment. A Lockout Tagout (LOTO) program should be developed to cover machine/equipment maintenance and service procedures to which the unexpected energization, start-up, or release of stored energy could cause injury or death to the person performing that task.

In the United States, on October 30, 1989, OSHA launched the Lockout/Tagout Standard, 29 CFR 1910.147, to reduce worker death and injury rates within a manufacturing facility. This standard can also be helpful in educating people when working on any type of consumer, ag, industrial, or construction equipment which has an equal potential for causing injury or death.

Lockout tagout programs ensure that an energy-producing component cannot be used until the lockout device is removed. Lockout devices utilize a proactive approach using a key or combination lock, which prevents the starting of the machine or equipment. You should inform users that all lockout devices must be substantial enough to prevent removal without excessive force or unusual techniques.

As a manufacturer of equipment, you may want to consider adding a design feature on your product that would allow the use of a lockout device. Also, be sure to stress the areas of potential danger in your owner/operator manual, as well as directing attention to the hazard with a safety sign attached to the equipment.

photo of workplace accident

This photo is something you never want to see associated with your equipment. I'm sure if the man pictured here could start the day differently he would. He should have made sure this drum could not be rotated while he was in a danger zone and/or that all stored energy that would cause the drum to rotate was released prior to the start of work.

A state Lotto is a game of chance,but equipment LOTO is a matter of life and death!


#lockouttagout

Monday, June 30, 2014

Better Production and Products come from Better Procedures and Flow

Technical writing and illustrations are not just for the customers in the form of installation, maintenance, or operator manuals. It's also for helping your staff to understand internal procedures and processes.

Tools such as company handbooks, informative work posters, manuals for work procedures and processes, or even safety guidelines can go a long way in increasing production, and reducing workplace accidents.

Our technical writing and illustration experience will ensure that your internal documentation will have the professional quality that it deserves.

Workflow illustration

#workflowchart

OSHA, ISO, ANSI, and ID10Ts

As we can see in this comical drawing, OSHA has developed all of the equipment necessary to keep the operator safe. What is still missing? If you answered, the appropriate warning and hazard labels you would be correct.

Whether the product is used in a factory, home, or in the field there are always "accidents" waiting to happen. Most "accidents" are caused by operator error and thus the requirement that warning and hazard labels must be affixed to our products.

TPA knows that engineers and other technical staff rarely have the time to create and properly locate effective warning and hazard labels. At TPA we utilize the latest ANSI standards in the creation of product labels and descriptive icons for use on the product and in the manuals.

At TPA we can not only design the appropriate labels for you, but we can manufacture them in any quantity you so desire.

OHSA Gag illustration

#OSHA

How CAD files can reduce your publication costs

Before the advent of current technology, the expenses associated with technical illustrations are substantially higher than today's cost structure. In the past, a company created engineering drawings and then incurred further outlays in turning those drawings into illustrations for owner/operator manuals. This former process involved illustrators who would create artwork from engineering blueprints or actual photographs, thus doubling the amount of labor required to create an illustration.

With today's technology, TPA can import your solid-model CAD data and create high-quality digital illustrations directly from your files. With our software, we can utilize your CAD data to create step-by-step illustrations and exploded-view drawings. This new technology greatly decreases the time required to create illustrations in comparison to older and more labor-intensive methods.

Examples of CAD to Technical Illustrations for Manuals

More ROI with CAD files

Many companies have highly skilled engineers designing their products along with new product innovations. These same companies also maintain skilled marketing teams highly competent in both visual and audio presentations. In many instances, TPA has become the bridge between these two separate disciplines. With our assistance, engineering CAD files have been combined with marketing and sales presentations to create not only outstanding marketing materials, but also interactive field service materials.

TPA utilizes programs such as Illustrator, Photoshop, Composer, and SolidWorks in assisting your marketing team to create great illustrations utilizing your own engineering CAD files. Simply put, we allow your engineers and marketing teams to focus on their core competencies, while we focus on providing clear and concise marketing and product illustrations.

The illustration below clearly demonstrates how TPA utilized engineering CAD drawings to create a photorealistic illustration and cutaway of a track-type tractor. We then partnered with the marketing team to further define the features and benefits of this product.


Illustration of CAD to Marketing Illustration

Better Product Knowledge Leads To Better Presentations And More Sales

The most sophisticated sales staff with a "Best In Class" product will fail to close the sale if the client cannot visualize the benefits derived from the purchase.  TPA's twenty-three years of experience in technical illustration and our knowledge of your product line, allows us to create artwork which shows your customer the benefits they derive from your product.  The knowledge we gain of your product will come from the direct interaction between your engineering and marketing staff in consultation with our artists.  This knowledge allows us to customize the visual information you wish to convey to potential customers, which helps them see the value in the purchase of your product.

This cutaway of the Guzzler truck allows marketing to clearly demonstrate the operation and product flow without the necessity of destroying an expensive piece of equipment.  The illustration can also be animated to further enhance the visual message you wish to convey to your customer.

Guzzler Truck Animation
Guzzler Truck

Photo Mythbusters

Myth - A photo studio and professional photographer are needed to photograph products, equipment, or parts for operator manuals, parts books, or marketing brochures.

Truth - The skill of TPA's staff combined with today's software can take existing photos or photos taken in non-studio environments and create professional looking results.

Digitally enhanced photos will present a clear and concise message to your customers while staying within a reasonable budget.

Examples of photo manipulation


The top example shows how we maintained a realistic shop background and yet muted it to remove the distractions. At the bottom, our client needed a photo of their lift-gate for marketing. In this case the background was completely removed. 

Product Knowledge = More Sales

A product illustration may be worth a thousand words, but product animation can be worth a thousand sales.

Many times a sale is determined by how well a person understands the unique properties and inner workings of the product. The dilemma is how to get an 800 pound product into a client's office. What's a sales rep to do?

Simple animation, on an electronic device, for example can equip you with a visual tool to clarify how a product works. Understanding your product gives potential clients knowledge and confidence which will equate to increased sales.

Vactor Rodder Pump Animation

#productknowledge

Photorealism - The Manufacturer's New "Sexy"

Have you seen emails that circulate showing famous people in their before and after comparison? The "average person next door" look beside the high gloss, soft focus, professionally photoshopped "don't hate me because I'm beautiful" pose.

When a manufacturer has the quality, why not add the beauty. Many manufacturers have really great products that are the best in their industry, but the average CAD model, photos from the field, or the black and white line art just don't do them justice.

Photorealism puts the "WOW" or "Sexy" into the marketing of a product to make it look as good as it performs. After all, when's the last time you turned your head to take another glimpse of that "HOT" piece of farm machinery?

HCC Smart Till Illustration

#photorealism

Importance Of Technical Writing Part 2 "Safety"

The rule to follow for designing a product is "if you have a hazard and you can't eliminate it or guard against it, you must warn about it."

First of all, the major benefit of providing your consumers with as much safety information as possible is to help them prevent an avoidable accident. no one wants to get hurt, and as a business owner, we do not want anyone to be hurt or disabled as a direct result of our product or product support literature. You can't eliminate consumers who do not use common sense when using your products, but if you can prevent injury by making them aware of the hazard, do it.

Another important reason for safety information is limiting damages awarded from a product liability lawsuit. Nothing can stop you from being sued. In fact, from what we understand, lawyers start out suing everyone involved and then drop those whom they know will not be able to pay large settlements. If you don't think limiting your liability is a major concern, go to a retail store and look at a lawn mower or a ladder. To put any more warning labels on a ladder, the manufacturers are going to have to redesign it with more surface area.

So, as we see more and more lawsuits, you need to provide your consumers with as much safety information as possible. It's critical, because a single lawsuit has the potential of wiping out a small business that is not properly prepared.

Providing clear, concise safety information can help reduce or eliminate the damages awarded by a lawsuit. In one case, that was settled out of court, a manufacturer's insurance company paid out a $200,000.00 settlement. Why? Because the product had a built-in step with no hand or grab rails for egress and ingress. If their manuals had included a warning at the time of the lawsuit, they would have won this case. A simple phrase like "…it is the installers responsibility to determine proper ingress and egress requirements, such as steps, hand grips, grab bars,…" would have prevented a $200,000.00 payout. This company told us that over the years since, they estimate they have saved over a million dollars in insurance payouts because of properly documented warnings. If your insurance rates are going up due to lawsuit settlements, it's likely you could have paid for our services with the money now being spent on insurance premiums.


Steve Nichol, President and Co-founder of TPA, Inc.

#technicalwriting

Friday, April 20, 2012

Being Versatile with Vector

For clients in need of marketing material which maximizes value in today’s economy, Vector Based artwork is clearly the preferred option.  Illustrators who are capable of working in this media create a product which can be reduced or increased in size with no loss of detail to the illustration.  This process also provides for re-coloration of the image along with the addition and subtraction of features for various applications.

Illustration of Blue 54 Chevy Pickup


As seen in the various renderings of a 1954 Chevy Pickup, the color and features can be easily changed to meet any potential requirements that might arise.  This same idea applies to illustrators whose creativity encompasses the larger picture, for the creation of illustrations which can be easily modified for use by more than one client.

Illustration of 54 Fire Dept. Chevy Pickup

Nicklaus Hernan, Art Director / Illustrator  TPA, Inc.



Illustration of Yellow 54 Chevy Pickup

Illustration of Police 54 Chevy Pickup

Illustration of Purple 54 Chevy Pickup
#vectorillustrations

Tuesday, January 10, 2012

Client Praise for TPA

TPA worked closely with Premier Fabrication, Inc. to create an assembly and operations manual for their Barge Spout. This product is used to convey grain from a riverside grain storage facility into a barge at the river’s edge.
Barge Spout Manual cover


This is the feedback they received from one of their customers, “The Operational Manual is awesome. Good work to your design team. This is one of the better assembly manuals I’ve seen in our industry for quite some time. GROWMARK.”

Tuesday, May 3, 2011

Importance of Illustrations

Ag Tine Illustration
Many companies, when it comes to their products and brand identity, spend a lot of hours, money, and/or manpower in creating their image. If you look at large farm machinery, construction equipment, or auto manufacturers, you can usually tell who built the product by the color scheme, design features, or product markings. And the distinction doesn’t stop with the actual product. If you open their owner’s manuals, parts catalogs, or marketing materials, you will see their documentation has a distinctive look while still following industry standards. Corporate branding uses specific colors, a certain type face, layout style, or even illustrations that are created using a consistent style. Large companies have the revenue and manpower to build a consistent brand from the product to the documentation. Now, how can small to mid-sized companies achieve this same brand recognition without the available resources of a large company?  
Ag Tine Illustration

The quality of a product is not determined by the size of the company.  Many small companies produce products as good as, if not better, than some of the Fortune 100 and 500 giants.  So how do you overcome your limited resources or manpower?  This is where Technical Publication Associates (TPA) can help expand your resources.  We have 20+ years in writing, designing, and illustrating owner’s manuals, parts catalogs, assembly or installation instructions, and service manuals.  We take pride in helping small manufacturers create effective, clear, and concise documentation for their products.  With our large client base, we are able to provide smaller companies with an off-site technical documentation department on an as-needed basis.  In addition to our technical writers, we have technical illustrators that can produce illustrations which give your manuals or marketing materials a distinctive look and feel.  Working together we can begin to create brand loyalty for your products.

The illustration examples show variations of a product from a simple line drawing that can be used in a parts book to a complex photo-realistic drawing possibly used for marketing.  Each style of drawing has its own unique ability to promote your brand at an affordable cost.
Ag Tine Illustration

Nicklaus Hernan, Art Director / Illustrator TPA, Inc.

#illustrations